GEM-CAR FAQ
Accounting
Configuring Direct Deposit
Before you can generate direct deposits from GEM-CAR, you must first configure your financial institution's settings. These settings will allow you to pay your suppliers directly by direct deposit, as well as your employees if you have the Employee Payroll…
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Nadine Toutant
How to Add Shop Supplies to Your Invoice
In GEM-CAR, you can configure the shop supplies charge function to appear on invoices. 1. Configure shop supplies as a product: Go to the menu on the left and click on Inventory > Products and Services > +New. Among the…
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Bianca da Silveira De Amorim
Personalize or Modify Your Account Charter
The account chart is in fact the list of accounting accounts for making transactions. When you look at your financial reports such as the balance sheet, income statement, and trial balance, you want to have a record of your income,…
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Olivier Brunel
How to Create a Supplier Credit Note
Each part is guaranteed for time and labor. To create a supplier credit note, follow these steps: 1) Create a customer in the supplier's name Click on Clients > Clients > +New. After completing the necessary information in the Info…
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Bianca da Silveira De Amorim
Closing an Accounting Period
Before closing a period, it is generally necessary to ensure that : your bank reconciliation is complete, your official accounts receivable age is correct, your official accounts payable age is correct, your balance sheet is correct, your income statement is…
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Olivier Brunel
How to do your Bank Conciliation
You enter transactions that affect the bank. A good way to monitor your bookkeeping is to verify that the transactions you have entered into GEM-CAR match your bank statement. Also called bank reconciliation, it is not limited to your bank…
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Olivier Brunel
Reprinting a Check
If you need to reprint a check, simply click on Accounting > Checks. If the check is not appearing in the list, remove the filter from the top right of the page and select “all”. This way, all checks will…
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Olivier Brunel
Direct Deposit Management
View Deposits and Send Them to your Financial Institution To view your pending direct deposits, click on the menu Accounting > Direct deposits. This list shows the history of direct deposit files that have previously been sent to your financial…
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Olivier Brunel
Percentage of Administration Fees for Unpaid Invoices for 30 Days Old
You forgot an invoice among your office paperwork and now you receive an invoice from the company that provided you with services for an exorbitant amount! Looking more closely, you understand that this amount is due to an interest rate…
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1 year
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Olivier Brunel
Taxes Report
Given the importance of the information and to avoid errors, we require you to close a period first. (You can always reopen it if necessary). Closing an Accounting Period Your taxes report being most likely quarterly, you can close each…
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1 year
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Olivier Brunel
Setting up and Printing Checks
To generate and use/print checks for paying suppliers, follow the steps down below. 1. Check Configuration Before generating checks, you need to perform some initial configurations. Access Chart of Accounts: From the main menu on the left of the application,…
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1 year
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Nadine Toutant
Chart of Accounts - Import File Headers Legend
Code - Enter the account number. This is usually a four or six-digit number. Name - Enter the name of the account. Make sure the name is descriptive. For example, if it is the account for federal rebates, name it…
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1 year
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Olivier Brunel
How to Create a New GL Chart of Accounts
In GEM-CAR, to create a new GL account chart, you can follow the steps below: Click on Accounting > Configurations> Configurations. Scroll down and go to “Choose the options you wish to activate”. Check the “Activate the concept of GIFI…
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1 year
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Bianca da Silveira De Amorim
How to Measure Technicians or Work Bays Performance
To measure technicians or work bays performance, follow the instructions below. Configure the work bays and assign them to technicians. If technicians don't use the Punch clock, assign jobs to technicians and enter the planned and real times in the…
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1 year
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Olivier Brunel
How Can I Create a Warranty Invoice without Affecting Sales Margin Reports
The simplest method that won't distort your profit margin result is to: Issue a $0 invoice to your customer, Make a second invoice to your supplier in receivable, Customer invoice: Make the following invoice at $0: JR Replace Alternator 1…
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1 year
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Olivier Brunel
Configure an Accounting Account so that Taxes are Automatically Calculated on Transactions
In order to configure your chart of accounts to determine the accounts on which your tax rules should be applied automatically, you must choose your taxable accounts. To configure it, click on Accounting > Chart of Accounts and select the…
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1 year
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Olivier Brunel
Purchases to Be Entered Manually in Accounting
When purchases are made for the company, when it comes to registering them in the accounting system, you need to do this manually as a new transaction. To do this, go to the menu on the left, click on Accounting…
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1 year
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Olivier Brunel
Tax Report: Automatic Method of Producing Tax Reports (Recommended Method)
In the menu Accounting > Government remittances. Report the amounts on the government website. Common error: If you do not do it at this step, you will have to make a manual entry. Otherwise, the next report will accumulate your…
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1 year
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Olivier Brunel
Accounts Payable Aging
An accounts payable aging report, also known as an aged payables report or creditor aging report, is a critical accounting document used by businesses to track outstanding bills owed to vendors (suppliers) and analyze how long those bills have been…
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1 year
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Olivier Brunel
Tax Report: Quick Method
To use the quick tax calculation method, simply go the menu Configurations > Configurations > Currencies/Taxes. Set the tax calculation method field to be reset to Quick method. Then, during your tax reports or your government remittances, the amounts that…
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1 year
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Olivier Brunel